Senior Manager of Fleet Maintenance

Interstate Waste Services • Full-time • Bedford Hills, NY, United States, NY, United States • 1d ago

Overview:

Interstate Waste Services is the most progressive and innovative provider of solid waste and recycling services in the greater New York, New Jersey and Connecticut markets with a rail-served landfill in Ohio. IWS is committed to delivering high-quality waste, recycling and environmental services, while prioritizing the safety of our employees, customers and communities. We cater to a diverse range of industrial, medical and commercial/residential customers.

Founded in 1998, IWS has grown over the years through acquisitions, many of which were family-owned businesses that remain a part of our team today. We’re proud to combine the resources of a large company with the values and care of a family-run business.

Essential Job Summary::

The Senior Maintenance Manager is a senior field-execution leader responsible for overseeing multiple fleet maintenance locations within an assigned area. This role serves as the primary execution arm of the company’s Fleet Maintenance Department, ensuring that enterprise maintenance standards, KPIs, and financial controls are consistently deployed and sustained at the shop level.

This position does not set enterprise maintenance strategy but is fully accountable for executing it—driving consistency, developing maintenance leaders, stabilizing underperforming locations, and ensuring fleet availability, safety compliance, and cost discipline across a complex, high-utilization refuse and heavy-duty fleet.

Essential Job Functions: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.Other duties may be assigned.

Multi-Site Fleet Leadership
Provide direct oversight and leadership to Maintenance Managers and Supervisors across multiple locations
Ensure consistent execution of IWS maintenance standards, policies, and procedures
Serve as the escalation point for complex operational, technical, and personnel issues
Coach, mentor, and develop maintenance leadership talent to support succession planning
Maintenance Execution & Reliability
Ensure disciplined execution of preventive, predictive, and corrective maintenance programs
Drive high asset availability and uptime across refuse trucks, tractors, trailers, roll-off, and support equipment
Lead structured root cause analysis (RCA) for repeat failures, downtime assets, and cost outliers
Enforce standardized repair practices, PM intervals, and inspection protocols
KPI Ownership & Performance Management
Own area-level maintenance KPIs, including but not limited to:
- -PM Efficiency, Labor Efficiency, Fleet Availability & Downtime, R&M Spend vs Budget, Backlog Aging & Work Order Management, DVIR Closure & Regulatory Compliance
Conduct weekly and monthly performance reviews with Maintenance Managers
Develop and execute corrective action plans for underperforming locations
Ensure readiness and accuracy for Monthly Operating Reviews (MORs) and executive reporting
Financial Stewardship
Manage and control area-level maintenance spend within approved budgets
Forecast labor, parts, and outside service costs with accuracy and discipline
Identify cost-reduction opportunities without compromising safety or reliability
Partner with Directors on capital recommendations based on asset condition and performance data
CMMS & Process Discipline
Enforce strict CMMS compliance across all assigned locations
Ensure accuracy and completeness of:
- Work order notes, Labor hours, Parts usage & Equipment Status
Audit work order quality and backlog health regularly
Drive standard workflows and data discipline to support enterprise analytics
Safety & Compliance
Champion a safety-first culture across all maintenance locations
Ensure compliance with OSHA, DOT, environmental regulations, and company policies
Lead safety audits, inspections, and corrective actions
Ensure adherence to LOTO, HECP, hot-work, and shop safety standards
Maintain audit-ready documentation and regulatory records
Vendor & Contractor Oversight
Oversee execution of vendor, contractor, and OEM relationships at the area level
Ensure vendor performance aligns with cost, quality, and turnaround expectations
Support contract compliance and service-level adherence
Partner with Procurement and Directors on supplier performance feedback

Shedule: 6am to 5pm Monday through Friday alternating Saturday.

Requirements and Qualifications::

Minimum 7+ years of progressive fleet maintenance experience, including multi-site oversight
Bachelor’s degree in Engineering, Industrial Technology, or related field (or equivalent experience)
Prior experience managing large, heavy-duty vehicle fleets (refuse, vocational, or similar)
Proven 5 years of leadership experience managing Maintenance Managers and/or Supervisors
The Senior Maintenance Manager is expected to
- Operate with high ownership and accountability
- Lead with consistency, discipline, and professionalism
- Develop leaders—not just fix problems
- Serve as a stabilizing force during growth, acquisitions, and operational change
- Act as a trusted execution partner to Directors and Corporate Fleet Maintenance leadership
Strong working knowledge of:
- Preventive maintenance programs
- Reliability and downtime reduction
- OSHA safety standards (LOTO, HECP, shop safety)
- CMMS-driven maintenance operations
Demonstrated ability to manage budgets, analyze performance data, and drive execution
Advanced root cause problem-solving and analytical skills
Strong communication, coaching, and leadership presence
Experience in refuse, waste, recycling, or heavy vocational fleet environments
Lean, Six Sigma, or reliability-focused certifications
Familiarity with enterprise maintenance KPIs and executive reporting cadence

Additional Information:

This job description is intended to be an accurate representation of the general functions of the job, rather than exhaustive list of duties, responsibilities, or experience. Other duties may be assigned, requested, or required. Aspects of the job may be altered without notice.

Interstate Waste Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Salary Range Minimum: USD $140,000.00/Yr. Salary Range Maximum: USD $175,000.00/Yr.