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Accounts Payable Supervisor

PFG Customized • Full-time • Lebanon, Tennessee (TN), TN, United States • 1d ago

Job Description:

Position Details:

Position is located onsite with 4 days in office, one remote day (subject to change).

We Deliver the Goods:

Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K Employer Matching, Education Assistance, Paid Time Off, and much more
Growth opportunities performing essential work to support America’s food distribution system
Safe and inclusive working environment, including culture of rewards, recognition, and respect

Position Purpose:
The Accounts Payable Supervisor is responsible for overseeing daily AP operations, ensuring timely and accurate processing of payments, vendor communications, and financial documentation. This role manages vendor setup, audits, and resolving payment issues.
In addition to financial tasks, the supervisor leads the AP team by scheduling meetings, managing time-off requests, training new hires, and handling performance evaluations. They also support broader accounting functions and serve as a backup when needed.

Position Responsibilities:

Approve Preauthorized Leases & Monthly Mileage Submissions
Review and validate accuracy of vendor repayment requests before processing.
Oversee and manage daily AP transactions to ensure timely and accurate processing.
Serve as the primary point of contact for vendors, handling inquiries and resolving issues on a daily basis.
Complete Vendor Applications and Tax Documentation
Respond to internal and external Vendor Audit Requests
Research returned AP checks and coordinate reissuance or resolution.
Process Stop Payment Requests
Maintain AP Vendor Master Data
Perform regular audits and research within the AP APEX system to ensure compliance and accuracy.
Analyze AP aging reports each month to identify and resolve outstanding payables.
Research and reconcile outstanding Check Registers.
Prepare Semi-Annual Vendor Credit and Statement Letters
Present Travel Policies and Procedures to staff
Manage FedEx shipping logistics, including account maintenance and shipment tracking.
Organize and facilitate Monthly AP Team meetings
Monitor staff schedules and ensure accurate timesheet submissions.
Review and approve Time off Requests in accordance with company policy.
Document and Update AP Procedures
Conduct Annual Employee Evaluations
Provide onboarding and training for new team members in AP and accounting functions.
Provide Backup Support for AP and Accounting Departments during absences or high-volume periods.
Performs other duties as assigned
Complies with all policies and standards

Qualifications:

Required Education: High School Diploma/GED or Equivalent Experience

Work Experience: 3 - 5 Years; Accounts payable or Finance Field

Required Qualifications:
Must be proficient in Microsoft Outlook, Excel, and Word; detail orientated and have excellent computer skills; SAP and Vendor Invoice Management (VIM) is a plus; Must be able to meet deadlines and maintain confidentiality; Have a “make it happen” attitude, take pride in their work, and have strong vendor/customer service and communication skills.

Company description

PFG Customized Distribution meets the unique needs of some of America’s most recognized national chain restaurants, including Cracker Barrel, TGI Friday’s, Outback Steakhouse, Red Lobster, and Ruby Tuesday. Providing customized attention and a centralized contact for product lines, menu changes, and account coordination, PFG Customized serves customers across the U.S. and in more than 40 countries.

Awards and Accolades

Performance Food Group and/or its subsidiaries (individually or collectively, the "Company") provides equal employment opportunity (EEO) to all applicants and employees, regardless of race, color, national origin, sex, marital status, pregnancy, sexual orientation, gender identity, religion, age, disability, genetic information, veteran status, and any other characteristic protected by applicable local, state and federal laws and regulations. Please click on the following links to review: (1) our EEO Policy; (2) the "EEO is the Law" poster and supplement; and (3) the Pay Transparency Policy Statement.