Data Center Project Coordinator

ADB Companies Inc • Full-time • New Albany/OH/United States, OH, United States • 22h ago

ADB is seeking a Project Coordinator to support the end-to-end project management lifecycle for data center, technology, and critical infrastructure construction projects. This role partners closely with LOB leaders and project teams to coordinate schedules, reporting, communications, and deliverables, while ensuring alignment with contract requirements. The Project Coordinator will facilitate meetings, manage project documentation and systems, support subcontractor tracking and invoicing, assist with change orders, and contribute to project closeout and financial processes to keep projects running efficiently from kickoff through completion.

The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment. They bring strong communication and coordination skills, take ownership of their work, and proactively support both internal teams and external stakeholders. Most importantly, they demonstrate a positive, solutions-focused attitude and a strong drive to achieve results while contributing to overall team success.

Roles and Responsibilities:

Manage project tasks, reporting requirements, and communications across all assigned projects, including schedules, RAID logs, lessons learned, status reporting, and inventory tracking
Support internal and external kickoff meetings by identifying key requirements, milestones, and deliverables in partnership with the project team
Collaborate with project team members to develop and maintain project schedules aligned with contract requirements
Facilitate daily and weekly internal status and production meetings to ensure alignment and progress tracking
Lead weekly customer status meetings, providing clear updates on project progress, risks, and next steps
Oversee subcontractor time allocation and perform invoice reconciliation to ensure accuracy and compliance
Partner with internal operations teams to prepare and process change orders
Maintain accurate and timely project updates within systems such as NetSuite and OneVizion
Support project closeout activities, including gathering required documentation and partnering with project controls and construction teams to drive invoicing and collections
Provide high-level administrative and operational support to the Regional Project Management team to ensure overall project efficiency and execution

Required Skills:

2+ years of experience in administrative support, data tracking, and/or project coordination
Proficiency with project management tools and systems (e.g., Smartsheet, MS Project, Excel)
Strong ability to read, interpret, and work with pricing units and project-related data
Demonstrated accountability with the ability to meet deadlines and ensure tasks are completed with a high level of follow-through
Ability to thrive in a fast-paced, high-pressure environment while maintaining accuracy and organization
Strong time management, prioritization, and organizational skills
Foundational understanding of project financials, including invoicing, collections, work-in-progress (WIP), and job costing
Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
Experience creating and improving reporting tools, templates, and processes for efficiency
Intermediate Excel skills, including VLOOKUP/XLOOKUP, pivot tables, and logical functions
High level of professionalism with a strong customer-focused mindset

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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