Company Overview
Upchurch is a rapidly growing, full-service building engineering company providing mechanical, plumbing, HVAC, and electrical services across the southeastern United States. Founded in 1970 and headquartered in Horn Lake, MS, Upchurch has grown through both organic expansion and strategic acquisitions, establishing a strong reputation for quality, reliability, and service excellence. We offer end-to-end solutions—from design and installation to ongoing maintenance and emergency support—helping clients maximize building performance, energy efficiency, and equipment lifespan.
Position Summary
The Purchasing Agent manages the end-to-end Purchase Order (PO) lifecycle within BOPs under the Upchurch operating model. You’ll standardize intake, buying, expediting, receiving, and 3way match to support the field across divisions (mechanical, plumbing, electrical). Success means materials are at the right place, right time, right price—with clean documentation for AP and audit readiness.
Key Responsibilities
PO Intake & Creation
Validate quotes, unit pricing, freight terms, and lead times; attach vendor confirmations, cut sheets, and submittal references.
Vendor Management & Sourcing
Maintain preferred supplier lists and pricing agreements for core categories (pipe/valves/fittings, fixtures, water heaters/boilers, electrical/plumbing consumables, rentals, subcontract services).
Run RFQs, compare applestoapples, negotiate terms (price breaks, freight, returns, warranty), and recommend awards.
Complete vendor onboarding (W9, COI, credit app, lien waivers, safety docs).
Order Tracking & Expediting
Receiving, 3Way Match & AP Support
Data Integrity & Reporting
Track KPIs: cycle time, ontime delivery, price variance, cost savings, invoice exception rate.
Process, Safety & Compliance
Apply One Upchurch purchasing policies and audit requirements; standardize templates (RFQ, PO, change order, receiving/NCR).
Qualifications
ERP/Procurement proficiency (e.g., Viewpoint/Vista, Sage 300 CRE, Procore, NetSuite, or company system) and Excel/Sheets (VLOOKUP/XLOOKUP, Pivot Tables).
Cost coding, taxability, freight terms (FOB/Incoterms), 2/3way match; understanding of plumbing/HVAC/electrical materials.
Skills:Negotiation, vendor relations, detail orientation, urgency, and clear written/verbal communication.
Physical & Work Requirements
Benefits:
Competitive salary based on experience.
Health, dental, and vision insurance.
Paid time off and holiday pay.
Opportunities for professional development and certification assistance.
Equal Employment Opportunity:
Upchurch Companies provides equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
